Pop Quiz: The Paperless School District

TM SolutionGuest Blogger: Andy Paquette, President, The Management Solution

As the calendar turns to another month schools are in full swing. Students busily study flashcards, take notes, and work hard to make the grade. And teachers are doing everything possible to ensure students receive a quality education. But while administrations place the highest emphasis on students (as they should), some inadvertently lose sight of inefficiencies and shortfalls within their business offices.  Continue reading

Happy Birthday Copier: You’ve Come a Long Way

The date may not be circled on your calendar, but this year marks an important milestone.  Seventy-five years ago, the world was introduced to the first copy machine.  And while it’s a standard piece of equipment in every office today, the invention was unheard of back then.

Once standardized, it eliminated the need for carbon paper and made replication and storage of business documents easier than ever before.  And it’s still evolving and changing today.  This reminds me of that old Virginia Slims commercial – “You’ve come a long way, baby”.  And it has. Continue reading

We Are the Champions…of Content Management

trainingMany technology companies today offer some sort of product training.  Proper training is essential, empowering businesses to make the most of their technology investments.  But good training will only take you so far.  Learning is not a “one and done” process.  It’s a continuous, evolutionary process that grows along with the business. Continue reading

To Automate or Not to Automate: THAT is the Question!

automationIt’s the age-old question that’s plagued people for many years.  It’s probably one of the most critical decisions a business will ever make.  And while it may not hold as much gravitas as Shakespeare’s age-old quandary, the decision to streamline the business infrastructure CAN mean life or death for your company.  To automate or not to automate?  Maybe that’s the REAL question! Continue reading

Back to School: Back to Business

back 2 schoolAnyone who’s seen the recent flood of television commercials (and how can you miss them?) knows it’s that time of year again – “Back to School”.  Teachers are busy preparing classrooms, curricula and resources to bring students the best education possible.  After all, that’s what parents expect – and schools must be prepared.

And while parents are mostly concerned with new AP classes, gymnasiums, and football fields — there’s one area often overlooked:  The Back Office.  At its core, the school district is a business and must operate at peak performance.  Because information drives the learning infrastructure, administrators must easily access these resources to perform most effectively.  Continue reading

It Doesn’t Just Save Trees, Document Management Is all About Dollars

Dollar treeIt goes without saying that a good document management system is critical to greener business operations.  After all, there’s less paper – meaning a smaller impact to the environment.  But dig a little deeper and it becomes apparent that the paperless office is more than just saving a few trees.  It’s about saving dollars.

But it does all start with paper costs.  The Environmental Protection Agency estimates the average office worker uses 10,000 sheets of copy paper each year.  Reports indicate the United States alone consumes 30 percent of the world’s paper – even though we house less than 5 percent of the globe’s population.  Translating it to carbon footprint, 40 reams of paper is akin to 1.5 acres of pine forest absorbing carbon for one year.  Getting the picture?  But there’s more to the story. Continue reading

Content Management: Making Every Swing Count

golfAnyone who’s met me knows I’m a huge fan of golf.  When not working, I take every opportunity to hit the links. Golfers understand that the game is very strategic:  Complete the course while using the fewest number of swings possible. That’s why every time you pick up a club it pays to think ahead, to plan your shot – getting as close to the hole as possible with each strategic hit.

The more I play, the more similarities I can draw between golf and my business. When you think about it, golf and content management really leverage the same strategy.  Golf focuses on reaching the 18th hole with minimal swings, while content management is geared towards finding, managing and leveraging critical information with the fewest steps possible.  And to be successful, it’s all about aligning with the right technology to act as a caddy that suggests the right shot. Continue reading

Training: There is No Finish Line

trainingWe’ve all been there:  Sitting in a classroom for annual software training.  Mandated by management, the course is considered a job requirement.  For most,the goal is to take the training and get it over with.  But this mindset is the top reason most companies fail to maximize technology investments.  Because when it comes to training, there is no finish line. Continue reading

Content Management: The Missing Piece of the Puzzle

Puzzle-piecesAnyone with children knows just how much they love puzzles.  Even for adults, there’s a certain sense of satisfaction derived from transforming a roomful of jumbled pieces into a complete, clear picture.  It’s a good way to fill a day if you have the time.  The trouble is, quite often, there aren’t enough hours in the day.  Sometimes it’s better to have the completed puzzle ready — right out of the box.

In today’s business environment, information is power.  Companies rely on access to fast, actionable intelligence to make decisions and gain competitive advantage.  Most cannot afford to waste countless hours searching every databases and system for necessary content – as delays greatly impact customer service and the bottom line.  When you think about it, Content management is all about a clear picture – much like a finished puzzle. Continue reading