Category Archives: Content Management

Checklist: Ensure Your Document Management Solution is HIPAA Compliant

If you are in any industry dealing with healthcare records, in particular school districts, you are well acquainted with the Health Insurance Portability and Accountability Act of 1996, or HIPAA. In order to protect the privacy of individuals receiving healthcare, this act guides virtually every aspect of information handling.

Any office that handles healthcare records for individuals, such as paperwork for employee health insurance, must ensure that the documentation is handled in compliance with HIPAA. If not complied with, it may lead to fines and, in some case, criminal charges. Continue reading

Global Document Management Set to Grow by 14.28%

Blog Picture_Global doc mgmtWhat an exciting time for technology and the world of paperless offices! As a DMS provider we were thrilled to read concrete evidence of the growth trends we’ve witnessed. The new Technavio ‘Global Document Management Systems Market Research Report 2015-2019’ predicts paperless movement will grow at a compound annual growth rate (CAGR) of 14.28% between now and 2019. Continue reading

We Are the Champions…of Content Management

trainingMany technology companies today offer some sort of product training.  Proper training is essential, empowering businesses to make the most of their technology investments.  But good training will only take you so far.  Learning is not a “one and done” process.  It’s a continuous, evolutionary process that grows along with the business. Continue reading

It Doesn’t Just Save Trees, Document Management Is all About Dollars

Dollar treeIt goes without saying that a good document management system is critical to greener business operations.  After all, there’s less paper – meaning a smaller impact to the environment.  But dig a little deeper and it becomes apparent that the paperless office is more than just saving a few trees.  It’s about saving dollars.

But it does all start with paper costs.  The Environmental Protection Agency estimates the average office worker uses 10,000 sheets of copy paper each year.  Reports indicate the United States alone consumes 30 percent of the world’s paper – even though we house less than 5 percent of the globe’s population.  Translating it to carbon footprint, 40 reams of paper is akin to 1.5 acres of pine forest absorbing carbon for one year.  Getting the picture?  But there’s more to the story. Continue reading

Content Management: Making Every Swing Count

golfAnyone who’s met me knows I’m a huge fan of golf.  When not working, I take every opportunity to hit the links. Golfers understand that the game is very strategic:  Complete the course while using the fewest number of swings possible. That’s why every time you pick up a club it pays to think ahead, to plan your shot – getting as close to the hole as possible with each strategic hit.

The more I play, the more similarities I can draw between golf and my business. When you think about it, golf and content management really leverage the same strategy.  Golf focuses on reaching the 18th hole with minimal swings, while content management is geared towards finding, managing and leveraging critical information with the fewest steps possible.  And to be successful, it’s all about aligning with the right technology to act as a caddy that suggests the right shot. Continue reading

Document Management: An Essential Piece of Any Disaster Recovery Plan

evacuation-routeSadly, natural disasters have become a way of life.  Hurricanes, tornados, and floods can devastate any community in the blink of an eye.  But these recurring disasters also have a profound effect on local businesses and economies, as often critical files are lost forever.  That’s why so many are turning to leading-edge technologies like Document Management and Streamlined Workflow as an integral part of their disaster recovery plans. Continue reading

Not Your Mother’s Document Management

There’s a lot to be said about the good old days. Life was simpler back then. We had summers off.  We all watched the same 3 television stations and the only problem at school was getting caught Not Your Mother's Document Managementchewing gum in class. But as we get older, our tastes mature. The same goes for the technology we use on a daily basis.

Twenty years ago, business needs were less complex. We weren’t flooded with as much information and data. There wasn’t a “Digital Universe” and many couldn’t conceive of a zeta-byte.  Document management was also easier. There wasn’t a significant amount of information to be scanned, stored, managed and filed – and systems didn’t even address streamlining workflows. Now those days are long gone and companies need to keep up with this new fast paced world.

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Cloudy with a Chance of…Content Management

cloudsWatching the local news last night, I was thinking. Why is it people get so emotional about the weather? It’s the hot topic of conversation at water coolers – Is it going to rain? Exactly HOW much snow are we getting? After a while, I came to a conclusion – Clouds really get a bad rap. Sure, clouds bring rain and snow (I think we’ve seen enough of that lately!), but they also mean good things. Clouds cool off hot days, contribute to wind flow, and help change the seasons. And they’re also the driving force behind one of the biggest technology revolutions today – cloud computing. By now, everyone’s heard the term, but how many understand how cloud benefits business? Continue reading

It’s About Who You Know

partnershipWhen I first started my career, the best piece of advice I received was this:  “To be successful, it’s all about who you know.”  Connections and referrals accelerate goals and drive accomplishments.  And now that I’m further along in my career, I still believe in the power of connections, but with a caveat.  It’s not just who you know – but what you learn.

I believe we can learn something from everyone.  This is how we’ve built our Enterprise Content Management and Automated Workflow business at etfile.  We listen to customers, understand what drives their successes, and incorporate this knowledge into our ECM solutions.  So when my thoughts turned to the reseller community, it only made sense to take the same approach. Continue reading